Getting StartedThe Proctinator is designed to make the task of assigning proctoring and grading responsibilites to school faculty a snap. The program was designed to be intuitive, but the brief documentation here can help you get started. The best way to quickly get up to speed is to view our video tutorials.
The columns should be: first name, last name, email, subject. It is often better to export a tab separated file instead of a CSV (comma separated values). The Proctinator should work fine with either kind of file. Make sure that you separate teachers from permanent subs and teacher assistants as the example file illustrates. You can download a sample faculty.csv file to see an example.
- Edit the faculty list with spreadsheet software such as Microsoft Excel or the free alternative-Open Office Calc.
- Right click on any faculty member button on the left. You can change a name or remove a former employee.
- While creating the schedule, if you type a name not found on the faculty list you will be prompted to add this individual to the faculty list. It is important that you do this because it will enable the program to keep track of how many assignments the new addition has been given. When the schedule is complete, the faculty list is used to generate a custom email message to each faculty member.
Once the NYS Regents exam schedule is made publicly available, we will enter all NYS Regents into our system on our web site. You can then download them directly into the program. The link to do this is also under the Exam menu. We will make this service available in other states if there is a demand for it.
- Click on a Faculty Button from the left column. The name will appear in whichever column is currently selected.
- Click in a text field and start typing. Under the edit menu you can enable auto-complete to save you time. Auto-complete will try to guess which faculty member you are typing after you enter a few letters.
- You can choose auto-assign from the faculty menu (the shortcut is ctrl-alt-A.) The program randomly clicks on the specified number of Faculty Buttons for you. Note that you can randomly assign teachers from a specific department by first clicking on the department button. You may also randomly assign teacer from a department by right-clicking that department.
Click the Make Assignment Button when you are done. The exam fields will not change, so you can easily add anoter Proctoring location for this exam if you need to.
The Teacher column on the left of the Proctor Assignment Panel is optional. Some schools like to list the classes assigned to an exam. If you do enter the teachers of classes taking this exam, they will also be included in the generated eMail. For instance, if Mr. Jones teaches 9th grade English but is not proctoring this exam, his email message can include something like this:
Mr. Jones,If Mr. Jones was also proctoring this exam, his message would look like this:
One or more of your classes (periods 3,7) is taking the English 9 Final. This will be given in the Gym on Monday, June 13 at 10 AM.
Your proctoring assignments are as follows:
Monday, June 13, 10:00 AM - 12:00 PM: English 9 Final in the Gym
One or more of your classes is taking this exam.
Paul Castanza is the head proctor.
Exam Administration type: Standard (General Ed)
The emails to the faculty need to come from a user in the school, probably a secretary or assistant principal. The Proctinator will connect to your local email server and use it to send email messags on your behalf. To generate all of the emails, choose Email Faculty Assignments from the Email menu.